Team Activity and Capacity Planning
Follow what the team is working on, read aggregate time and meeting load, and plan allocations week by week against real capacity.
These images are illustrations of the concept, not screenshots of the actual product.
Overview
Team Activity and Capacity Planning is a TimeCampus concept for leads who need to know what their team is working on and how much room is left, without turning time data into individual surveillance. It combines three views: a shared feed of team updates, aggregate analytics of how the team's hours are distributed, and a planning grid that allocates people to projects week by week.
The Team Activity Feed collects updates as cards: a teammate updating a project with the hours tracked this week and a small daily bar chart, a block of time logged against a project for a client, a timesheet submitted for approval with a Review and Approve button, and entries for tracked work with project and task chips. Tabs switch between all activity, projects, time and approvals, a filter narrows the feed, and each card carries comments and reactions, so the feed doubles as a lightweight way to acknowledge work.
Team analytics steps back to the whole team. A stacked weekly chart splits each day into deep work, meetings, collaboration and admin, with average hours logged per person and an explicit note that the data is aggregate, not individual. A donut compares focus hours with meeting hours and adds a plain-language insight. A weekly aggregate meeting cost shows total meeting hours and an average hourly cost, and a capacity heat strip shades each day and time slot from high capacity to fully booked.
Resource Planning turns that picture into allocations. Filters choose the month, team and projects, and a capacity overview lists each member with their role. For every week it shows a status such as allocated, optimal or available, hours against capacity with a progress bar, and chips for the projects assigned. A week where assignments stack up for one person is highlighted in a warning tone so it can be rebalanced before it happens.
In the wider product, the feed and analytics draw on the same time entries, projects and approvals used elsewhere, so planning rests on time actually spent rather than estimates. All names and figures in the illustrations are sample data.
What this concept shows
- Team activity feed with tabs for all activity, projects, time and approvals, plus a filter
- Activity cards showing tracked hours, project and task chips, comments and reactions
- Inline Review and Approve action on timesheets awaiting approval
- Weekly team time distribution across deep work, meetings, collaboration and admin, labeled as aggregate data
- Focus versus meeting load donut with average weekly hours and a plain-language insight
- Weekly aggregate meeting cost with total meeting hours and average hourly cost
- Capacity heat strip shading each day and time slot from high capacity to fully booked
- Resource planning grid with weekly status, hours against capacity and project chips for each person
How it works
- Open the team activity feed to see recent updates, tracked time and pending approvals from the team.
- Filter by projects, time or approvals, and act on a pending timesheet with Review and Approve.
- Switch to team analytics to read the aggregate split of deep work, meetings, collaboration and admin.
- Check focus versus meeting load, the weekly meeting cost and the capacity heat strip for crowded time slots.
- Open Resource Planning, choose a month, team and project set, and review each person's weekly allocation.
- Rebalance a highlighted week by adjusting that person's project assignments.
Who it's for
- Team leads and engineering managers
- Project and delivery managers
- Resource and capacity planners
- Heads of product and department leads
- Agency and services operations leads
Illustrations
3 illustrations of this concept. Select one to view it full size.
Team Activity Feed
This illustration shows the Team Activity Feed in a desktop web app, with a left navigation for Home, Feed, Projects, Reports, My Time, Approvals and Settings, and the signed-in admin shown at the foot of the sidebar. Tabs across the top switch between All Activity, Projects, Time and Approvals, with a Filter menu on the right. Updates appear as a masonry of glass cards, each headed by the teammate's avatar, name and timestamp. One card reports a project update with hours tracked this week, a mini bar chart by weekday, and project and task chips. Others show a block of time logged for a project and client, and a timesheet submitted for approval with a pending label and a Review and Approve button. Cards carry comment counts, likes and hearts. The people, clients and hours are sample data.
Aggregate Team Analytics
This illustration shows a team analytics page in a browser window, viewed by a product lead, with a slim icon rail on the left. Team Time Distribution is a stacked bar chart by weekday that splits each day into deep work, meetings, collaboration and admin, with a legend giving each share, an average hours-logged figure per person, and a note that all data is aggregate, not individual. Focus vs. Meeting Load pairs a donut chart with average weekly focus and meeting hours and a one-line insight about the balance. True Cost of Meetings gives a weekly aggregate cost with total meeting hours and an average hourly cost, noted as based on aggregate team data. A Dynamic Capacity Heat Strip crosses days of the week with time slots and labels each cell with a capacity percentage, shaded to match a legend that runs from high capacity through moderate and busy to fully booked. Figures are sample data.
Resource Planning Capacity Grid
This illustration shows the Resource Planning page, reached from a Planning item in the left navigation. Dropdown filters set the month, the team and the projects in view, and a Team Availability Summary legend in the corner distinguishes allocated from available time. The Capacity Overview is a grid with one row per team member, showing avatar, name and role, and one column per week of the month. Each cell states a status such as allocated, optimal or available, shows hours against capacity with a thin progress bar, and lists project assignment chips with their hours. In the first week, one member's cell is outlined in a warm warning tone where two project assignments land in the same week, marking it for rebalancing. The team, projects and hours are sample data; the design demonstrates planning allocations against capacity rather than headcount alone.
Topics
- team capacity planning
- resource planning tool
- team activity feed
- team time analytics
- workload allocation
- capacity heatmap
- aggregate team analytics
- focus vs meeting time
- resource allocation by week
- team utilization tracking
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