Extend1 illustration

Workflow Automation

Turn time events such as a timer starting or a timesheet being submitted into automated actions, set up in guided steps.

These images are illustrations of the concept, not screenshots of the actual product.

Concept illustration of a Workflows page with workflow cards and a Define Trigger dialog listing timer, task, timesheet and project triggers

Overview

Workflow Automation lets a team turn the events TimeCampus already knows about into actions that happen on their own. A timer starting, a task being marked done, a timesheet being submitted or a project crossing a budget threshold can each become the trigger for a workflow, so routine follow-up no longer depends on someone remembering it.

Time data tends to generate small, repetitive chores: sending a weekly summary once timesheets are in, assigning the next task when one closes, keeping an eye on budgets. Done by hand, these are easy to forget and hard to do consistently across a team. The concept addresses this with a gallery of named, switchable workflows and a guided builder that starts from a clear list of triggers.

The illustration shows the Workflows page with a grid of workflow cards. Each card states its trigger, such as when a timer starts, when a timesheet is submitted or when a task is marked done, followed by the workflow's name, such as an auto-assign task, a weekly summary email or an auto-summary task. Cards show when the workflow last ran, an Active status and an on-off toggle. A Create Workflow button opens a Define Trigger dialog for a new workflow, presented as step one of three with a progress bar. The Select a Trigger Type section, with its own search field, groups triggers by area: Time Tracking offers when a timer starts or stops, Tasks offers when a task's status changes or a task is created, Timesheets offers when a timesheet is submitted or is due, and Projects offers when a project's budget passes eighty percent. The Timesheets group is shown selected, and the dialog ends with Back and Continue to Actions.

Workflows connect the Time Tracking, Plan & Deliver and Money & Clients areas of the product, and they sit in the Extend area alongside the applet store and workspace templates as ways to shape TimeCampus to how a team actually works.

What this concept shows

A grid of workflow cards, each showing its trigger, name, last run and status
On-off toggles to enable or pause individual workflows
A Create Workflow action that opens a guided, three-step builder
A step progress indicator in the Define Trigger dialog
Searchable trigger types grouped into Time Tracking, Tasks, Timesheets and Projects
Triggers for timers starting or stopping, task status changes and new tasks, timesheets submitted or due, and project budgets passing a threshold

How it works

Open Workflows to review existing flows, their triggers, last runs and status.
Toggle a workflow on or off as needed.
Select Create Workflow to open the Define Trigger dialog.
Search or browse the trigger groups and choose a trigger, such as when a timesheet is submitted.
Continue to Actions to define what the workflow should do, then complete the remaining step.

Who it's for

Team leads and project managers
Operations and finance staff handling timesheets
Agency and consultancy owners watching project budgets
Workspace administrators setting up team processes

Illustrations

1 illustration of this concept. Select one to view it full size.

This illustration shows the Workflows page in a desktop layout, with a left rail for Home, Projects, Team, Workflows, Reports and Settings, and a search field for flows along the top. Behind a dialog, a grid of cards lists existing workflows. Each card names its trigger, such as when a timer starts, when a timesheet is submitted or when a task is marked done, then the workflow, such as an auto-assign task or a weekly summary email, with its last run, an Active status and an on-off toggle. A Create Workflow button sits at the top right. The foreground Define Trigger dialog, marked as step one of three with a progress bar, asks the user to select a trigger type. Options are grouped into Time Tracking, Tasks, Timesheets and Projects, with Timesheets selected and its submitted trigger chosen. Back and Continue to Actions buttons complete the dialog. The design demonstrates guided, trigger-first automation.